A single system for items, procurement, sales, party accounts and personnel. Every movement carries a source document, so a shortfall on the shelf is traceable to the transaction that caused it.
| Item | On hand | Reorder at | State |
|---|---|---|---|
| Surgical gloves, mediumBranch 01 | 60 | 250 | Order |
| Digital thermometerBranch 02 | 14 | 40 | Order |
| Amoxicillin 250mgBranch 01 | 384 | 400 | Low |
| Paracetamol 500mgBranch 03 | 1,240 | 500 | Fine |
This is the baseline. Anything specific to your sector is built on top of it, and anything you will genuinely never use is excluded from the price.
Item master with units, barcodes and opening balances. Batch numbers and expiry dates where the sector requires them, held per site or warehouse rather than as one pooled figure.
Supplier orders, goods received against the order, purchase invoices and returns. Freight and duty are apportioned across items so the landed cost is the true cost.
Quotation, delivery note, invoice and credit note, with per-customer pricing and discount rules. Prints to A4 or thermal roll.
A running account for every customer and supplier, with receipts, payments, ageing analysis and a statement dispatchable by WhatsApp or email.
Chart of accounts, journal entries, cash and bank books, expenses, trial balance and profit and loss for any nominated period.
Attendance, salary, advances against salary and sales commission, so the payroll figure is never keyed twice into two separate files.
Inventory valuation, item movement, sales by item, customer or representative, outstanding receivables, expense summary and the day book. CSV, PDF and print on each.
Roles with view, create, amend and delete permissions per screen, and an audit trail recording who changed what and when. The trail cannot be amended from within the application.
Nothing alters the inventory figure except a purchase, sale, return or transfer, and each leaves a numbered document. Where the physical count diverges from the system, the variance resolves to a list of documents rather than a dispute.
| Date | Document | Batch | In | Out | Balance |
|---|---|---|---|---|---|
| 02 Aug | OpeningCarried forward | — | — | — | 360 |
| 04 Aug | GRN 1182Meadow Distributors | B-1180 | 120 | — | 480 |
| 07 Aug | Invoice 4409Riverside Pharmacy | B-1180 | — | 96 | 384 |
| 09 Aug | Transfer 0071To Branch 02 | B-1180 | — | 60 | 324 |
| 10 Aug | Count 0014Adjustment, short | B-1180 | — | 2 | 322 |
A purchase order becomes a goods received note, and the note becomes an invoice. Short deliveries remain visible as short, and the supplier account moves only on invoice entry, not on order placement.
| Item | Ordered | Received | Rate | State |
|---|---|---|---|---|
| Amoxicillin 250mgSKU 10771 | 120 | 120 | 148.00 | Complete |
| Surgical gloves, mediumSKU 20913 | 600 | 400 | 31.50 | 200 pending |
| Digital thermometerSKU 30188 | 75 | 0 | 640.00 | Not sent |
The customer statement, the receivables report and the party card all read from the same ledger, so no version of the balance exists that only one screen recognises. Receipts post against specific invoices or against the account.
| Date | Detail | Debit | Credit | Balance |
|---|---|---|---|---|
| 01 Jul | Opening balance | — | — | 218,400 |
| 12 Jul | Invoice 431830 day terms | 462,900 | — | 681,300 |
| 28 Jul | Receipt 0912Bank transfer | — | 400,000 | 281,300 |
| 05 Aug | Credit note 00442 cartons returned | — | 18,600 | 262,700 |
High party counts, thin margins, and receivables that must be pursued on a schedule rather than from memory.
Expiry is capital. Inventory must be monitored by batch, and near-expiry stock must surface early enough to be returned.
Raw material in, finished goods out, and the cost of output must be known before it can be priced.
These are the figures a build of that shape starts at. Beyond them an engagement is quoted as one fixed figure against an approved scope, so the price does not move unless the scope does.
Entry scope. Core build, one role set, standard reports and exports.
Extended scope. Several modules and roles, an integration, and full reporting.
Quoted against your approved scope. Multi-site, multi-role or integration-heavy programmes.
Figures are entry prices in USD, exclusive of taxes. Invoices are settled in PKR at the rate applying on the invoice date. Hosting, gateway charges and third-party services are recharged at cost.
Yes, and it is designed that way from the start rather than bolted on. Stock is held per location, transfers move it with an acceptance step at the receiving end, and a manager can be limited to their own branch while the owner sees all of them in one figure.
Usually in a day. Items, opening stock, customers, suppliers and opening balances import from your spreadsheets, and the totals are checked against your figures before anyone starts using the system. Every list screen keeps a CSV import afterwards, so bulk changes stay possible.
Tax is set per item or per category, printed on the invoice the way your tax office expects, and summarised in a period report. Rates and rules differ by country, so we build to the ones you actually file under and show you the report before handover.
Then that is what you pay for. Modules are priced separately and the ones you leave out are hidden completely, not greyed out. Party ledgers can be added later without rebuilding the stock side, because the movements were recorded properly the first time.
State the sector, the number of sites and whether financial accounts are in scope. You receive a written module specification and a fixed price in return.
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